Skip to main content

signature in word

By: admin - April 6, 2024 - Updated: April 19, 2024

Signature in Word

Are you tired of printing the agreement papers to add your signature? You are lucky because we are going to tell you the best and easiest method to add signatures to your documents. With the advancements in technology, many people are using digital software. It includes using MS Word to insert signatures to files that only happen on a laptop or computer. However, learning to insert a signature in a Word document is very useful.

In this post, we will instruct you on the following:

  • How to Make a Signature in Word Using Text
  • How to Draw a Signature with Words Drawing Canvas
  • How to Add a Handwritten Signature Image in a Word File
  • How to sign a Word document with Scrive’s Microsoft Office Add-in
  • Why insert a signature in Word?

In this post, we are going to explain how to add your sign-in agreement in four different ways. However, these methods are simple. Keep reading the article!

Why insert a signature in Word?

There are many reasons to insert a signature in a Microsoft Office Word document. Furthermore, the security requirements for each can be unique and different. For instance, if you want to add a personal touch to digital files such as professional documents or company newsletters. In addition, if you’re going to sign and send back letters received through email quickly, you likely will not need to emphasize high-assurance security attributes.

Are you using Microsoft Word docs for professional contracts? You will need the kind of security offered by an electronic signature solution. It includes a One Span sign to sign your Word docs. However, learning to insert a signature in a Word document is very useful.

However, in both situations, adding a signature in Word eradicates the need to scan and print a paper for the handwritten signature process. In addition, in complex workflow cases, this streamlines the support process and eliminates error rates that are accessible to missing signatures. In this post, we will explain how to add your sign-in agreement in four different ways. However, these methods are simple. 

How to Make a Signature in Word Using Text

You can create a signature in Word using text. So, Use these instructions to create a signature in Word using text:

Step 1: Select the Image

Choose the photo of your signature and the text below it.

Step 2: Go to the Insert Tab

In the next step, go to the insert tab and press Quick Parts> save the selection to the Quick Part gallery.

Step 3: Choose Auto Text 

In the pop-up window, enter a name you will identify and select auto text from the gallery drop-down list. After that, Click the OK button.

However, when you must add your sign and text, place your cursor in the contract where you require it. Then, move to the insert tab. After that, press quick parts > auto text and pick the name you gave it.

How to Create a Reusable Signature in Word on Mac

MS Word provides a drawing tool that lets you draw your signature with words drawing canvas.

  • In the next step, go to the insert tab and press Quick Parts> save the selection to the Quick Part gallery.
  • In the pop-up window, enter a name you will identify and select auto text from the gallery drop-down list. 
  • After that, Click the OK button.

Place your cursor in the contract where you require it to add your sign and text. Then, press insert > auto text. Now choose the Auto text, inspect for the name you select in the list, and choose it. Finally, press the insert button.

How to Draw a Signature with Words Drawing Canvas

Choose the photo of your signature and the text below it.

Pros and Cons of This Way

Pros

  • You do not need any other tool to create your signature; you just need Microsoft Word.
  • You don’t need to take a snap of your signature.
  • You can manage all things in Word.
  • No need for any signup process for some other software.

Cons 

  • It is not a legally binding method.
  • This method can’t work for professional and business purposes. It is only workable for simple or personal purposes.

The process to insert a signature with words Drawing Canvas

Use these instructions to add a signature block directly in Word:

Step 1: Place your cursor where you need the sign 

Firstly, place your cursor above the sign line. However, if you want to add a sign line, use Shift+Underscore many times to make a straight line big enough for a sign.

Step 2: Choose Draw > Drawing Canvas

In this step, you can select a black pen with a small width to draw an impressive signature.

Step 3: Draw your signature 

Lastly, draw your signature with your mouse or trackpad. However, feel free to take up all the space in the drawing canvas. It’s because you can change your signature so it looks realistic in real life.

How to Add a Handwritten Signature Image in a Word File

The standout method of inserting a signature in Word is to upload a picture of your signature to your MS Word file.

Pros and Cons of This Way

Pros

  • It is an easy way to insert a sign in a Word document.
  • You can add your signature to your contracts, such as a rental application.
  • It is the best way to gather probable customer signatures on business contracts.

Cons

  • It is not a legally binding method.

Process to Add a handwritten signature image in a Word File

Use these instructions to add a handwritten sign in Word:

Step 1: Put your Signature on a Scrap paper and take a picture of it

Firstly, use a pen and paper to create a signature. Sign on paper and take photos using your phone’s camera.

Step 2: Crop and Brighten the Snap

Now, edit the snap. However, you can zoom in on your sign. Furthermore, you can also enhance the exposure. So this will eradicate any crinkles and faculties in the paper. Hence, it will provide you with an impressive and clean background.

Step 3: Choose Insert > Image > This Gadget

You will be required to insert the signature picture to put the signature photo into your Word file. So, put your signature image on your agreement file and resize the image as you need.

How to sign a Word document with Scrive’s Microsoft Office Add-in

There are several different signature Add-ins (extensions) for MS Office. However, Scrive is one of the most famous.

Pros and Cons of This Way

Pros

  • It offers a legally binding electronic signature solution.
  • However, it uses email notifications, and signatory identities are confirmed.

Cons 

  • Scrive adds only a single signature block at the end of the agreement paper. So, it doesn’t let you sign signature lines throughout the file.

The process to sign a Word document with Scrive’s

Use these instructions to sign a Word document with Scrive:

Step 1: Install the Scrive Add-in for Office

Open up Your MS Word and find the Add-In for MS Office. However, choose the insert option. After that, choose Get Add-ins. Now, type “signature” into the search bar to get a list of different apps. It includes Dropbox Sign, Signing Hub, Scrive, and TrustSigner. Scrive or Dropbox Sign are the best options if you’re searching for low-priced options.

Step 2: Start a Free Trail of Scrive on the Website

You can install the Scrive Add-in, but you must log in. Thus, head over to the website to begin your 30-day free trial.

Step 3: Return to the MS Word file and log in to the Scrive Add-in. Choose “Start New Process.”

Once you initiate a new process, it will appear in the Scrive dashboard. Therefore, you can trail all documents and signatures.

Step 4: Choose “Add Party” to add a Signatory, and enter their details

Enter the signatory’s details. Enter the signer’s first and last name and email address. Additionally, you can enter their cell phone number and business name. Moreover, there are also various roles you can select. It includes hidden approver, visible approver, and signatory.

Step 5: Pick “Start Signing” 

Once you select this option, it will send you and the other signatories email notifications. Therefore, these email notifications authenticate that a suitable individual has signed the agreement.

Step 6: Open the Email Notification and Sign the Contract

Lastly, you can open the email and sign it yourself. In addition, you can later use Scrive to nudge signatories if they have not signed yet.

Conclusion

In this article, we shared how to insert signatures in Word using different methods. Therefore, you can choose one method to add your signature to the Word as you want or insert your handwritten signature. You can also do this with the help of the insert tab. 

It offers greater security and legitimacy. Hence, Documents stay protected from altering or fake people. So, Don’t underestimate the power and accessibility of this attribute. Moreover, Efficiency and agreement safety come together. Don’t miss out on this useful software. So, use these wonderful methods and explore digital signatures. Thus, improve your efficiency and professionalism. Good Luck!

No Comments yet!

Your Email address will not be published.