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PNG Signature

By: admin - May 7, 2024 - Updated: May 7, 2024

Are you bored with signing your documents with traditional handwritten signatures? Do you want to sign your business documents with a PNG signature? But you don’t know how to create and use this signature. Don’t be anxious. You are in the right corner. However, a PNG signature is an electronic form of a person’s handwritten signature. Furthermore, this upgraded signature version will give your documents a more professional appearance. Besides, it’s also easy to use and create. 

However, it offers many advantages for business professionals who regularly sign their official and legal documents online. It saves your precious time and increases proficiency. In this article, we are going to tell you the basics of a PNG signature, its creation, and usage method. Plus, we will discuss the advantages of PNG signatures. Keep reading the article!

What is a PNG signature?

A digital image of a person’s signature is saved in the Portable Network Graphics (PNG) format is a PNG signature. Moreover, the PNG sign is an electronic form of a person’s handwritten signature. Hence, they can use this impressive signature to sign contracts, invoices, and documents digitally. Documents such as invoices, contracts, and agreements are also needed. In addition, a PNG sign is more adaptable and straightforward than your handwritten signature. You can customize this signature without losing its quality. This signature version’s remarkable feature is its appropriateness for several document formats and sizes.

Do you want to create a PNG signature? Then, you have to simply write your name on white paper with black ink. After that, you have to take a photo of your written name with a phone or camera that suits you. Then, save this image as a PNG file. Furthermore, you can also create a PNG signature using online platforms or apps that convert pictures into the PNG format. However, it offers many advantages for business professionals who regularly sign their official and legal documents online. It saves your precious time and increases proficiency. 

Advantages of a PNG Signature

Using this signature has become progressively well-known in the business world, offering numerous benefits. Let’s explore its advantages:

  1. The main benefit of using this signature is that it lets you have a professional appearance signature that can be effortlessly put into any document online.
  2. This signature adds an extra layer of security to the contracts, agreements, and invoice documents. Hence, your documents remain secure and prevented from being manipulated. On the other hand, your document will not be secured in a handwritten signature.
  3. It is a convenient way to sign digital documents. However, this signature saves you money, effort, and time. Hence, you don’t need to print out physical copies to sign by hand. Besides, with a PNG picture file format, everything becomes efficient and digitized.
  4. It offers many advantages over traditional approaches to signing contracts, agreements, and other documents. 

Method to create a PNG signature

Creating a PNG signature is a straightforward process, and you can create it using various online tools. Follow these steps to create your own PNG signature:

Step 1: First, you have to select the design of your sign. Anyway, you can make a new one using any graphic design platform like Canva or Adobe Illustrator. Plus, you can also use an existing image.

Step 2: Once you have created your appropriate design, save it in PNG format with a translucent background. 

Step 3: Now, open the saved file in an image editor, including Gimp or Photoshop, and remove any undesirable elements or change the size as needed.

Step 4: After doing this, save the modified file in PNG format and voila. Congratulations! Your impressive signature is ready to insert into the required document.

Creating a unique PNG signature is not rocket science. Hence, you just need basic graphic designing skills. So, follow these steps and make your professional-looking electronic signature to boost your branding identity.

Method to use a PNG signature

After creating the PNG signature, now is the time to use it in your business. Follow these steps to use it:

Step 1: Save your PNG Signature

The first step is that you have to save your PNG signature file in a known location.

Step 2: Insert into documents

After saving the file, you can now insert it into any desired document. Go to “Insert” and select “Picture”. Yet, Navigate to where you saved the file and choose it.

Step 3: Resize if needed

Depending on the file size, you may be required to resize your created PNG signature. So, resize it accordingly.

Step 4: Use for digital communication

You can use your signature in emails or other digital communication by putting it as a photo, just like with a file.

Step 5: Ensure all relevant parties have access

Lastly, you have to ensure that anyone who needs access to your PNG signature knows where to find it. Hence, using a PNG signature is as easy as eating a piece of cake.


To sum up, creating and using a PNG signature for business documents is straightforward. However, it can boost your brand’s distinctiveness and professionalism. Moreover, by using it, you can effortlessly add it to numerous emails and documents without perturbing about the image quality or background color. Therefore, it’s time to save your effort and pay attention to other tasks. A well-ordered and considerately executed PNG signature can be a useful advantage for any business looking to update its communication procedures while sustaining an air of sophistication. Good luck!

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