How to Signature Import into Word, PDF, and Outlook

Do you want to know about signature import? Then you are at the right corner. As we all know, every organization needs signatures and wants to import its unique signature into Word files, PDFs, and other documents. However, are you also working in a big organization? Do you want to import signatures into different documents? But don’t know how you can do this. Don’t be anxious. In this article, we are going to discuss how to import signatures into Word files, and pdf, and you will also know how to import Outlook signatures.

Hundreds of people all around the world have taken advantage of using e-signatures. However, electronic signatures are much more effective in approving contracts and forms than old-styled ones. This is because e-signatures save users time and money and simplify the signing process. Stuck with us until the end of the page to know a comprehensive guide about signature import.

How to Signature Import into a Word File?

You can import signatures into Word documents using different techniques. Here, we are going to discuss a few dominant methods. Let’s explore: 

Method 1: Use your Signature’s Photo

Step 1: Make Your Signature

Sign your name on a blank paper and scan it to make a signature. And take a crystal clear picture of the signature. After that, save the image file in PNG or JPG format.

Step 2: Add the Signature Photo to the Word File

Once you have saved the signature image on your device, open your Word file. Click the insert tab with the cursor. After that, click on pictures  > This device > Signature image file > Insert.

Step 3: Format the Photo & Save the Document

You can resize the signature image as necessary and put it where you want. Congratulations! You import your signature into a Word file and then save the document.

Method 2: Using a Digital Signature Line

Step 1: Open the Word File

Open your Word document and put the cursor where you would like to import the signature line.

Step 2: Add a Digital Signature Line

Click the Insert tab, then hit the signature line in the “Text group.” Choose “Microsoft Office signature line.”

Step 3: Configure the Signature Line

Add the information, including title, signatory’s name, and other required information. Hit the “OK” button to add the signature line successfully.

Step 4: Sign the Document

Now, double-click the signature line. You have to follow the commands to sign the document using a saved sign or a digital certificate.

How to Import Signature into PDF?

You can import signatures into PDFs using different online tools. Here, we are going to discuss a few famous methods. Let’s explore: 

Method 1: Adobe Acrobat DC

Step 1: Open the PDF

Launch the Adobe Acrobat DC online software. Then, open the PDF file to which you like to add your signature.

Step 2: Design the Signature

To prepare the signature, go to the “tools” tab. Tab on fill and sign.

Step 3: Add Signature

To add the signature, click on the sign icon in the toolbar. Now, select “Add signature” and add it. Furthermore, you can type, draw, or import a picture of your signature. Hence, you can draw your signature with a mouse or stylus. Additionally, you can import your signature picture by choosing the “image” option and uploading your signature file.

Step 4: Place the Signature

Once you have inserted your signature, tab “Apply”. Yet, you can resize and place it on the PDF document where you want.

Step 5: Save the Document

Once you have placed your signature, click the file > save and save the PDF file.

Method 2: Using Online Tools ( DocuSign or others)

Step 1: Upload the PDF

Open a website that provides PDF signing services such as DocuSign, Smallpdf, etc.

Step 2: Sign the Document

After opening the website, upload your PDF file. Though, follow the following instructions to add a signature: You have to create a signature by drawing, typing, or uploading a photo. Secondly, drag or drop the signature onto the document where you need it.

Step 3: Download the Signed PDF

Once you have added your signature, download the signed PDF document to your PC or other devices.

How To Import Outlook Signatures?

If you have changed your gadget and saved the signatures file for your new device. Do you want to import your Outlook signature? So you can do this in a few steps. But keep in mind, before importing the signature files, you have to export them first, and then you have to import them. However, you have done the exported process; now follow this guide:

• Step 1: Firstly, open the Files Explorer on your new PC gadget. And type %userprofile%\AppData\Roaming\Microsoft\Signatures in the search bar. 
• Step 2: Now, open the folder where your signature is saved.
• Step 3: Choose and copy the signatures (.htm, .rtf, .txt, and a folder). Hence, you can copy it in two ways: right-click + copy or Ctrl/Command + C on your keyboard.
• Step 4: Now paste them into a signature file (%userprofile%\AppData\Roaming\Microsoft\Signatures). You can paste it in two ways: right-click + paste or Ctrl/Command + V on your keyboard.
• Step 5: After that, Open your Outlook program.
• Step 6: Click Insert and then Signature.
• Step 7: All the pasted signatures will appear in the drop-down menu. Hence, you can select which one you want to use.

Conclusion

After reading this post Signature Import, you will know the most suitable methods of signature import. Therefore, these creative practices can help you import a signature that signifies you and your brand. Please read every single word of this article carefully if you want decent information about import outlook signatures. Visit our website daily to get the latest articles about signatures, and you can also generate your unique signature using our generator. 

FAQs Signature Import

Q1. Can I add a photo to a PDF document?

Yes, of course, you can add a picture to your PDF file. 

Q2. Enlist the best software for signature

1. Best cloud-based: Dropbox Sign
2. Best overall: Acrobat Sign
3. Best dedicated: DocuSign
4. Best pay-as-you-go: eSignatures.io
5. Best for multiple signers: SignNow